until the adventure begins …
95 People
1 team
3 Days OF CELEBRATION
VAMOS A MALLORCA
The celebration is getting closer.
Very soon we’ll swap laptops for sunglasses, meetings for Mediterranean views and Teams calls for real conversations.
Before the celebrations begin, you’ll find everything you need right here: the agenda, shuttle information, hotel details, locations, menus, FAQs and a few helpful reminders.
See you in the sun.
Important InSURANCE Information
Please note that travel to and from the event, as well as the event itself, are not necessarily covered by the applicable statutory accident insurance provider.
For excursions and activities that are carried out by external providers or at booked locations, there is a basic level of coverage provided by those respective organizers. However, this coverage only applies to incidents that occur directly in connection with these specific, organized activities.
Please keep in mind that, despite careful planning, there is always a residual risk. In particular, illnesses, sudden health issues, or medical emergencies that arise during the trip are not covered by the event organizers or the activity providers.
We therefore strongly encourage all participants to independently check what their health insurance covers abroad and whether a travel or supplemental insurance might be advisable. Many insurers offer short‑term policies that can be purchased specifically for the duration of a trip. The decision to take out additional insurance is entirely the responsibility of each participant. We will not cover any costs for this.
Curious about 20 years of BaseBeyond?
For colleagues not registered yet:
Before you pack your bag
FAQ
General Information & Communication
All active employees are invited – both those directly employed by BaseBeyond and those working through an EOR provider.
This includes apprentices and part-time staff, as well as retired colleagues who previously worked at BaseBeyond.
Contractors are not included in this event.
If you would like to update your registration status, register late, or are a new starter who wishes to join the event, please use the following link to register via the form.
Please note that hotel room and flight availability for new registrations may be limited. We will do our best to accommodate everyone, but we can no longer guarantee participation.
We will be staying at the Hacienda Son Antem Resort in Mallorca. The stylish resort is located near Palma and offers a beautiful setting with Mediterranean flair – a wonderful place to celebrate our anniversary together.
You can find more information about the hotel via the following link:
Son Antem Resort
The personal data collected through the online registration form will be used solely for planning and managing the anniversary event.
The form is hosted on a secure server located in Germany, and all data is transmitted in encrypted form in line with current security standards.
Submitted information is stored in the protected backend of our website and can only be accessed by authorized staff members. The data is then transferred to our secured SharePoint environment, where access is restricted exclusively to the event team.
We have a data processing agreement (DPA) in place with our website hosting provider.
Once the event has been completed and the data is no longer required, it will be deleted in accordance with our data protection guidelines.
No data will be shared with third parties beyond our contracted service provider within the scope of the DPA.
Most information will be available here on this website in due time – feel free to check back regularly. You may also receive the occasional email from the event organization team, so please keep an eye on your inbox.
If you have any urgent questions, please contact us at
20years@basebeyond.com.
This is not an official business event – participation is voluntary and primarily recreational.
Please note that travel to and from the event, as well as the event itself, are not necessarily covered by the applicable statutory accident insurance provider.
For excursions and activities that are carried out by external providers or at booked locations, there is a basic level of coverage provided by those respective organizers. However, this coverage only applies to incidents that occur directly in connection with these specific, organized activities.
Please keep in mind that, despite careful planning, there is always a residual risk. In particular, illnesses, sudden health issues, or medical emergencies that arise during the trip are not covered by the event organizers or the activity providers.
We therefore strongly encourage all participants to independently check what their health insurance covers abroad and whether a travel or supplemental insurance might be advisable. Many insurers offer short‑term policies that can be purchased specifically for the duration of a trip. The decision to take out additional insurance is entirely the responsibility of each participant. We will not cover any costs for this.
The event will take place in a public hotel, so the accommodation is not exclusively reserved for us. In principle, everyone is free to book additional rooms for their family for the same period, once the destination and hotel
have been officially announced.
Please keep in mind, however, that this is primarily a company event with scheduled team activities and celebrations. The focus will be on spending time together as a group, which means that family members cannot join the
official program.
The program is designed to be easy-going and fun, with something for everyone.
We’d love for all employees to join both evening events and sign up for a Saturday activity.
Additionally, we’ll take team photos together on Saturday evening – your participation would be much appreciated.
Yes – photo and video recordings will be taken during the event for internal use (e.g. intranet, newsletter, event recap) and possibly for external channels (e.g. website, social media).
If you prefer not to appear in any photos or videos, please inform us at 20years@basebeyond.com.
That would be a pity, but of course we understand.
Please contact the event team immediately so we can find a suitable solution:
20years@basebeyond.com.
A quiet room will be available at the venue for anyone who wishes to take a short break or pray. If you need access or have any questions, please contact us at: 20years@basebeyond.com
It is important to us that all colleagues feel safe and comfortable throughout the entire event. If at any point you experience discomfort, uncertainty, or an unpleasant situation — for any reason — Franzi is available as a confidential point of contact.
Please don’t hesitate to reach out to her if you need support, want to talk through a situation, or simply need someone to listen. Your well‑being is our highest priority.
Travel, Visa & Logistics
BaseBeyond will arrange and book all flights for employees.
To make your arrival as smooth as possible, a collection service will be available at the destination airport, and onward transfers will be organized throughout the event until departure.
Please organize your trip to and from your home airport yourself – ideally in groups.
Expenses (e.g. taxi or parking fees) will be reimbursed afterwards through the expense process.
You should have received an email with your flight details during the week of April 21st at your BaseBeyond email address. The email may come directly from the airline, Intertours, or Travelfusion and will contain all necessary information for check-in.
Please also check your spam or junk folder and keep the email safe for later use.
If you have not received your flight details, please contact the event planning team.
If you miss your flight, you will be responsible for covering the flight costs yourself.
A representative from the event agency will meet you at the airport exit. You’ll recognize them by a clearly visible BaseBeyond logo.
All flights are booked with hand luggage (8 kg).
If you need to check in a suitcase, please contact
20years@basebeyond.com.
Employees from the EU can enter with their national ID card; those from the UK need a valid passport.
There are no further requirements for these regions.
Employees living outside the EU or UK will need a visa – we’ll assist with the process.
Yes.
Employees living outside the EU or UK who require a visa will receive full support from us.
BaseBeyond will cover the visa costs.
Not mandatory, but strongly recommended.
Ideally, please add your emergency contact in Personio so it’s accessible beyond this trip.
Our event is organized and supported by a professional event agency.
A contact person from the agency will be available during all official activities and can be reached by phone in case of emergencies.
We’ll share the details closer to the event.
Work & Coverage during the event
Each employee will be credited with their regular working hours for the travel day on Friday, September 18, regardless of individual travel duration.
No working hours will be recorded for Saturday and Sunday, as participation in the event is voluntary and not considered an official business activity.
If the return journey takes place on Monday, this will be reviewed and handled individually.
Special note for countries with a Friday/Saturday weekend (e.g. Saudi Arabia and Egypt)
For countries where the regular working week differs, the same principle applies accordingly.
Employees in these countries will be credited with their regular working hours for Sunday, as this is their regular working day – equivalent to the credit granted to other colleagues for Friday, September 18, regardless of individual travel duration.
No working hours will be recorded for Saturday, as participation in the event is voluntary and not considered an official business activity.
The operational teams will coordinate in advance to define who needs to be on-site or available remotely.
Travel plans will be adjusted accordingly.
A temporary office may be set up at the destination for those who need to work remotely.
Normally not.
Exceptions apply only to those providing remote support during the trip – your team lead will inform you if this applies to you.
Accomodation, Costs & Daily Life
Accommodation will be in twin rooms with separate beds for cost reasons.
In the participant questionnaire, you can indicate whether you are happy to share a room or prefer single use of a twin room. You may also name a preferred roommate. Please coordinate with each other in advance and select each other as preferred roommates.
If a single room is required for medical or other valid reasons, please contact 20years@basebeyond.com.
For single room use due to personal preference, a personal contribution of EUR 150 for two nights applies.
Please note: Due to limited room capacity, we cannot guarantee single use of a twin room for late registrations or new joiners. Changes from a previously selected shared room to single use are currently not possible.
BaseBeyond covers all costs related to the official event, including travel, transfers, accommodation (in twin rooms), meals, and on-site activities.
Personal expenses will only be reimbursed after prior approval.
Besides your personal belongings, you’ll probably want to pack swimwear, a festive outfit, and some casual clothes.
And don’t forget your sunscreen and sunglasses!
Dress according to the weather and event schedule.
From swimwear during the day to smart casual in the evening – you’ll likely need a few outfit options.
Most importantly, feel comfortable and have fun!
No, towels are provided at the hotel.
Absolutely!
Please provide the relevant details in the event questionnaire or send us an email at
20years@basebeyond.com.
Please include this information in the event questionnaire or email us at 20years@basebeyond.com.
Yes.
In addition to our shared evening events, we will enjoy a catamaran tour on Saturday midday as the main organized activity. Participation is optional.
If you prefer not to join the catamaran tour, you are welcome to plan your Saturday morning and afternoon independently. Possible options include:
- a self-organized trip to Palma,
- enjoying the hotel’s facilities such as golf, tennis, or padel,
- or relaxing in the pool and spa area.
Food and drinks at the hotel will be provided during this time. Please note that any additional paid activities outside of the catamaran tour are not included and should be covered individually.
To help us finalize the arrangements, registration for your preferred activity is required.
You can submit your selection using the form on this page. Please complete the form by 31 July.
