If you would like to update your registration status, register late, or are a new starter who wishes to join the event, please send an email to the Event Organizing Team:  20years@basebeyond.com.

The personal data collected through the online registration form will be used solely for planning and managing the anniversary event.
The form is hosted on a secure server located in Germany, and all data is transmitted in encrypted form in line with current security standards.

Submitted information is stored in the protected backend of our website and can only be accessed by authorized staff members. The data is then transferred to our secured SharePoint environment, where access is restricted exclusively to the event team.

We have a data processing agreement (DPA) in place with our website hosting provider.
Once the event has been completed and the data is no longer required, it will be deleted in accordance with our data protection guidelines.

No data will be shared with third parties beyond our contracted service provider within the scope of the DPA.

Most information will be available here on this website in due time – feel free to check back regularly. You may also receive the occasional email from the event organization team, so please keep an eye on your inbox.
If you have any urgent questions, please contact us at 20years@basebeyond.com.

Good question!
We’re keeping that a surprise for now.
You might find a few hints hidden in these FAQs, though.
The exact destination will be revealed step by step – and by spring 2026, everyone will know.
Anticipation is the greatest joy.

This is not an official business event – participation is voluntary and primarily recreational.

The event will take place in a public hotel, so the accommodation is not exclusively reserved for us. In principle, everyone is free to book additional rooms for their family for the same period, once the destination and hotel have been officially announced.
Please keep in mind, however, that this is primarily a company event with scheduled team activities and celebrations. The focus will be on spending time together as a group, which means that family members cannot join the official program.

The program is designed to be easy-going and fun, with something for everyone.
We’d love for all employees to join both evening events and sign up for one of the Saturday activities.
Additionally, we’ll take team photos together on Sunday morning – your participation would be much appreciated.

Yes.
We’ll offer three different activity options for Saturday, so there’s something for everyone.
Registration will be required – a survey will be sent out in advance.

Yes – photo and video recordings will be taken during the event for internal use (e.g. intranet, newsletter, event recap) and possibly for external channels (e.g. website, social media).
If you prefer not to appear in any photos or videos, please inform us at 20years@basebeyond.com.

That would be a pity, but of course we understand.
Please contact the event team immediately so we can find a suitable solution: 20years@basebeyond.com.

There won’t be a specific prayer room at the venue, but if you’d like a quiet spot for a short break or prayer, just let us know – we’ll do our best to make it possible:  20years@basebeyond.com

A representative from the event agency will meet you at the airport exit. You’ll recognize them by a clearly visible BaseBeyond logo.

All flights are booked with hand luggage (8 kg).
If you need to check in a suitcase, please contact 20years@basebeyond.com.

Yes, that’s possible with prior approval from your team lead (via vacation request).
We’ll coordinate this with you when booking your flight.
As long as the flight cost doesn’t significantly increase, BaseBeyond will cover it.
Accommodation for additional nights and any extra luggage costs will be at your own expense.

Employees from the EU can enter with their national ID card; those from the UK need a valid passport.
There are no further requirements for these regions.
Employees living outside the EU or UK will need a visa – we’ll assist with the process.

Yes.
Employees living outside the EU or UK who require a visa will receive full support from us.
BaseBeyond will cover the visa costs.

Not mandatory, but strongly recommended.
Ideally, please add your emergency contact in Personio so it’s accessible beyond this trip.

Our event is organized and supported by a professional event agency.
A contact person from the agency will be available during all official activities and can be reached by phone in case of emergencies.
We’ll share the details closer to the event.

The operational teams will coordinate in advance to define who needs to be on-site or available remotely.
Travel plans will be adjusted accordingly.
A temporary office may be set up at the destination for those who need to work remotely.

Normally not.
Exceptions apply only to those providing remote support during the trip – your team lead will inform you if this applies to you.

All BaseBeyond employees are covered by the company’s accident insurance.
In addition, we will arrange extra travel and accident insurance for all participants through the event organizer.
You may also choose to take out your own private travel health insurance if you wish.

BaseBeyond covers all costs related to the official event, including travel, transfers, accommodation (in twin rooms), meals, and on-site activities.
Personal expenses will only be reimbursed after prior approval.

Besides your personal belongings, you’ll probably want to pack swimwear, a festive outfit, and some casual clothes.
And don’t forget your sunscreen and sunglasses!

Dress according to the weather and event schedule.
From swimwear during the day to smart casual in the evening – you’ll likely need a few outfit options.
Most importantly, feel comfortable and have fun!

No, towels are provided at the hotel.

Absolutely!
Please provide the relevant details in the event questionnaire or send us an email at 20years@basebeyond.com.

Please include this information in the event questionnaire or email us at 20years@basebeyond.com.