If you would like to update your registration status, register late, or are a new starter who wishes to join the event, please use the following link to register via the  form.

Please note that hotel room and flight availability for new registrations may be limited. We will do our best to accommodate everyone, but we can no longer guarantee participation.

We will be staying at the Hacienda Son Antem Resort in Mallorca. The stylish resort is located near Palma and offers a beautiful setting with Mediterranean flair – a wonderful place to celebrate our anniversary together.

You can find more information about the hotel via the following link:
Son Antem Resort

The personal data collected through the online registration form will be used solely for planning and managing the anniversary event.
The form is hosted on a secure server located in Germany, and all data is transmitted in encrypted form in line with current security standards.

Submitted information is stored in the protected backend of our website and can only be accessed by authorized staff members. The data is then transferred to our secured SharePoint environment, where access is restricted exclusively to the event team.

We have a data processing agreement (DPA) in place with our website hosting provider.
Once the event has been completed and the data is no longer required, it will be deleted in accordance with our data protection guidelines.

No data will be shared with third parties beyond our contracted service provider within the scope of the DPA.

Most information will be available here on this website in due time – feel free to check back regularly. You may also receive the occasional email from the event organization team, so please keep an eye on your inbox.
If you have any urgent questions, please contact us at 20years@basebeyond.com.

This is not an official business event – participation is voluntary and primarily recreational.

Please note that travel to and from the event, as well as the event itself, are not necessarily covered by the applicable statutory accident insurance provider.

For excursions and activities that are carried out by external providers or at booked locations, there is a basic level of coverage provided by those respective organizers. However, this coverage only applies to incidents that occur directly in connection with these specific, organized activities.

Please keep in mind that, despite careful planning, there is always a residual risk. In particular, illnesses, sudden health issues, or medical emergencies that arise during the trip are not covered by the event organizers or the activity providers.

We therefore strongly encourage all participants to independently check what their health insurance covers abroad and whether a travel or supplemental insurance might be advisable. Many insurers offer short‑term policies that can be purchased specifically for the duration of a trip. The decision to take out additional insurance is entirely the responsibility of each participant. We will not cover any costs for this.

The event will take place in a public hotel, so the accommodation is not exclusively reserved for us. In principle, everyone is free to book additional rooms for their family for the same period, once the destination and hotel have been officially announced.
Please keep in mind, however, that this is primarily a company event with scheduled team activities and celebrations. The focus will be on spending time together as a group, which means that family members cannot join the official program.

The program is designed to be easy-going and fun, with something for everyone.
We’d love for all employees to join both evening events and sign up for a Saturday activity.
Additionally, we’ll take team photos together on Saturday evening – your participation would be much appreciated.

Yes – photo and video recordings will be taken during the event for internal use (e.g. intranet, newsletter, event recap) and possibly for external channels (e.g. website, social media).
If you prefer not to appear in any photos or videos, please inform us at 20years@basebeyond.com.

That would be a pity, but of course we understand.
Please contact the event team immediately so we can find a suitable solution: 20years@basebeyond.com.

A quiet room will be available at the venue for anyone who wishes to take a short break or pray. If you need access or have any questions, please contact us at:  20years@basebeyond.com

It is important to us that all colleagues feel safe and comfortable throughout the entire event. If at any point you experience discomfort, uncertainty, or an unpleasant situation — for any reason — Franzi is available as a confidential point of contact.

Please don’t hesitate to reach out to her if you need support, want to talk through a situation, or simply need someone to listen. Your well‑being is our highest priority.

You should have received an email with your flight details during the week of April 21st at your BaseBeyond email address. The email may come directly from the airline, Intertours, or Travelfusion and will contain all necessary information for check-in.

Please also check your spam or junk folder and keep the email safe for later use.

If you have not received your flight details, please contact the event planning team.

If you miss your flight, you will be responsible for covering the flight costs yourself.

A representative from the event agency will meet you at the airport exit. You’ll recognize them by a clearly visible BaseBeyond logo.

All flights are booked with hand luggage (8 kg).
If you need to check in a suitcase, please contact 20years@basebeyond.com.

Employees from the EU can enter with their national ID card; those from the UK need a valid passport.
There are no further requirements for these regions.
Employees living outside the EU or UK will need a visa – we’ll assist with the process.

Yes.
Employees living outside the EU or UK who require a visa will receive full support from us.
BaseBeyond will cover the visa costs.

Not mandatory, but strongly recommended.
Ideally, please add your emergency contact in Personio so it’s accessible beyond this trip.

Our event is organized and supported by a professional event agency.
A contact person from the agency will be available during all official activities and can be reached by phone in case of emergencies.
We’ll share the details closer to the event.

The operational teams will coordinate in advance to define who needs to be on-site or available remotely.
Travel plans will be adjusted accordingly.
A temporary office may be set up at the destination for those who need to work remotely.

Normally not.
Exceptions apply only to those providing remote support during the trip – your team lead will inform you if this applies to you.

BaseBeyond covers all costs related to the official event, including travel, transfers, accommodation (in twin rooms), meals, and on-site activities.
Personal expenses will only be reimbursed after prior approval.

Besides your personal belongings, you’ll probably want to pack swimwear, a festive outfit, and some casual clothes.
And don’t forget your sunscreen and sunglasses!

Dress according to the weather and event schedule.
From swimwear during the day to smart casual in the evening – you’ll likely need a few outfit options.
Most importantly, feel comfortable and have fun!

No, towels are provided at the hotel.

Absolutely!
Please provide the relevant details in the event questionnaire or send us an email at 20years@basebeyond.com.

Please include this information in the event questionnaire or email us at  20years@basebeyond.com.

Yes.

In addition to our shared evening events, we will enjoy a catamaran tour on Saturday midday as the main organized activity. Participation is optional.

If you prefer not to join the catamaran tour, you are welcome to plan your Saturday morning and afternoon independently. Possible options include:

• a self-organized trip to Palma,
• enjoying the hotel’s facilities such as golf, tennis, or padel,
• or relaxing in the pool and spa area.

Food and drinks at the hotel will be provided during this time. Please note that any additional paid activities outside of the catamaran tour are not included and should be covered individually.

To help us finalize the arrangements, registration for your preferred activity is required.

You can submit your selection using the form on this page. Please complete the form by 31 July.